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Vehicles

Before you start

Please ensure you are familiar with Vehicle Types before reading this article. Vehicle Types serve as the parent categories for containers within Paperwork.

This article provides insights into the Vehicle table, within References.

Vehicles are categorised under Vehicle Types. For example, the Vehicle Type might be "Skip Truck", which feeds into the child Vehicle "Transit 350".

Completely optional

Vehicles is a purely optional area of Paperwork. It comes down to individual organisations' business logic whether or not it is used.

Understanding Vehicles

Vehicles within Dsposal's Paperwork include the following information:

  • Vehicle Description: The name of the vehicle type, providing a descriptive label for identification.
  • Registration Number: The unique alphanumeric code assigned to a vehicle by the Driver and Vehicle Licensing Agency (DVLA) for identification and legal registration purposes.
  • Vehicle Type: The category or classification of the vehicle based on its design, purpose, or characteristics. This comes from the Vehicle Types references table.
  • Co2 Emissions (per mile): The amount of carbon dioxide emissions produced by the vehicle per mile traveled, measured in grams per mile. This helps to track your organisation's carbon emissions.
  • Cost per mile: The average cost incurred for driving the vehicle per mile.
  • Engine Capacity: The total volume of all the cylinders in the engine, measured in cubic centimeters (cc) or liters (L), indicating the engine's size and power potential.
  • Marked for Export: Indicates whether the vehicle is marked or designated for exportation to another country.
  • Fuel Type: The type of fuel used by the vehicle, such as petrol, diesel, hybrid, electric, or alternative fuels like LPG (liquefied petroleum gas) or hydrogen.
  • MOT Status: The MOT status of the vehicle. This comes from the MOT Status references table.
  • Colour: The visual color of the vehicle's exterior, providing a distinctive visual identifier.
  • Make: The brand or manufacturer of the vehicle, indicating the company that produced or assembled it.
  • Type Approval: Certification or approval granted by regulatory authorities confirming that the vehicle meets specified safety and environmental standards.
  • Year of Manufacture: The year in which the vehicle was manufactured or assembled, providing information about its age and production model.
  • Tax Due Date: The date by which vehicle tax must be paid to ensure legal road use, determined by the DVLA based on the vehicle's taxation class and other factors.
  • Tax Status: The tax status of the vehicle. This comes from the Tax Status references table.
  • Date of Last V5C Issued: The date on which the most recent V5C registration document, also known as the vehicle logbook, was issued by the Driver and Vehicle Licensing Agency (DVLA). The V5C contains essential information about the vehicle's registered keeper, vehicle details, and registration history.
  • MOT Expiry Date: The expiration date of the vehicle's MOT (Ministry of Transport) certificate, indicating when the next MOT test is due to ensure roadworthiness.
  • Wheel Plan: The configuration or layout of the vehicle's wheels, such as 4x2 (four wheels with two driving wheels) or 6x4 (six wheels with four driving wheels).
  • Month of First Registration: The month in which the vehicle was first registered with the DVLA, providing information about its initial registration date.
  • Revenue Weight: The maximum permissible weight of the vehicle as defined by its manufacturer or regulatory authorities, used for taxation and licensing purposes.
  • Is this a customer vehicle?: Indicates whether the vehicle is owned or used by a customer of the organisation, such as for transportation or delivery purposes.
  • Is this a supplier vehicle?: Indicates whether the vehicle is owned or used by a supplier or vendor providing services or products to the organisation.

Editable

Vehicles are "Editable", meaning they can be changed by your organisation.

Managing Vehicles

Organisations can manage Vehicles by:

  • Adding new vehicles when acquiring new fleet.
  • Editing existing vehicles to update information such as descriptions, MOT expiry dates, or cost per mile.
  • Archiving vehicles that are no longer in use or relevant to streamline the list and improve usability within Paperwork.

Uses

Vehicles are used within the Work area. Users can select a vehicle when scheduling a job.